Hosted Services

The Email archiving service automatically archives every email sent and received by every mailbox in your domain to multiple off-site locations. With your SaaShost.net hosted Exchange service - a copy of every email sent and received is indexed, cataloged, and searchable through a web-based interface that is easy to use as well as HIPAA, GLBA, and SOX compliant.

This let's SaaShost.net do the archiving while you stick to your core competency.

Our Archiving and Monitoring technology provides compliance with the following: SEC Rule 17a-4; NASD Rules 3010, 3013 & 3110; NYSE Rules 342, 440 & 472; RIA SEC Rules 204-2 & 206(4)-7; IDA Bylaw 29.7; FSA, Sarbanes-Oxley Act; HIPAA; GLBA; PIPA & PIPEDA; Patriot Act; Data Protection Act, Basel II, FERC; FCC, and more!

Business Benefits of the Message Archiver

The assurance that you will never lose email
Seamlessly integrates with SaaShost.net, capturing incoming, internal & outgoing email, attachments, IM & Bloomberg
Rapid user access to email via any secure web browser at any time
Users may view, reply to, forward, print or download current or historical email
Choice of online archive access rights:
1. User access to their email
2. Specific accounts only
3. User groups
4. Company-wide access for Administrators and Executives
Exclusive individual login for each employee to securely access their email
Full text indexing allowing keyword searches on email, headers & attachments
Ensures authenticity of email records with auditable & evidentiary-quality copies
Efficiently meet internal, corporate governance, subpoena & discovery requests
Migration of legacy data (.pst files, backup tapes) to archive with new messages

Technical Features of the Message Archiver

National Security Agency (NSA)-level encryption for highest protection of messages
User-defined email folders for management & litigation purposes, with export to CD
Filters can be set to display or ignore spam
Indexes & serializes messages, Bcc & Distribution Lists, metadata & audit trails
Complete lifecycle management with ability to define retention and disposal periods
Messages are instantly available online or can be written to CD, DVD, or WORM
Web-based Control Center enables Administrator to self-manage users

Regulatory Compliance Features

Email records are indexed and authenticated through write-verification
Secure, geographically separate storage
Full text indexing for searches and full audit trails & tracking reports on email history
Complete lifecycle management with defined retention and disposal periods
Provides independent access to SEC-mandated third party downloader
Messages are readily available on regulator-qualified media (typically, delivery of DVD containing an index and serialized email in a readable format)